Business Email Writing Rules Taken For Granted
Focusing on the 5 Cs of writing
The five Cs: Clear, Complete, Courteous, Concise, & Correct.
Follow these five Cs while writing emails. Also make it sure that there is no ambiguous information within the mail. The email should contain information that can be explained back to the readers easily in case of some additional query.
The readers need to be well informed about these mails. The mail should have a totally concise body with the used of very polite and respectful language to encourage the readers. There should not be any grammatical errors like spelling mistake, punctuation error, etc.
Using appropriate Type Sets
Using the appropriate Type Sets is necessary, especially in businesses. Always keep it in mind that when dealing with professionals, it is necessary to use the most appropriate Type Sets. It is not a good ploy to use fonts that are too much bigger in size. Also, too small a font style can also cause problems.
Fonts like Arial, Tahoma, Calibri, Verdana, or Times New Roman are perfect for professional email writing purpose. Also, using of inappropriate font colors like yellow, green, or pink on the email body text can look totally ridiculous. Yes, these colors can only be used for Company name or signature purpose if they represent the same.
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If a whole lot of files are attached, then the entire procedure for email sending, receiving, as well loading of the mail will take longer. So, it is always advisable to attach minimum files in an email. In case, there are a lot of digital files to be sent, it is better to use the Dropbox cloud concept. Provide a link to the client and they can access the Dropbox for viewing the files without the need to download the same using email servers. Source : Clash of clans hack